Contract Negotiations

Insurance Contract Negotiation Software & Service

Take the guesswork out of evaluating proposals and utilize our new contracting software to measure the changes to your revenue.

Contract Negotiation Software

Use our state-of-the-art contracting software to calculate your revenue fluctuations and properly evaluate proposals!


Why should you work more for less


Quickly Analyze Opportunities And Risks


Track contract expiration dates and terms

Average Timeframe To Negotiate Insurance Contracts

Days On Average

  • 30-45 days for the payer to acknowledge receipt of request to negotiate and respond to initial request
  • 45-90 days to receive the initial proposal back from the payer. Depending on how responsive the network rep is, it will probably take 2-4 weeks for each subsequent rate proposal.
  • 90-150 days to finalize the rate negotiations and receive the take it or leave it proposal from the payer. Payers love to drag out the negotiation process so it’s important that you stay persistent with your network rep. This is only an estimate. Develop a good relationship with your payer reps as this will really help move things along during negotiations. This is only an estimate.

Strategy for Negotiating Insurance Contracts

Physician Practice Specialists offers both hospitals and physicians managed care contract negotiation services that employ proven contracting strategies, years of experience and the most advanced tools available. Our professional team develops an personalized contracting strategy for every client that fits their unique practice and objectives. Successfully negotiating a contract does not happen overnight but the outcome is typically very rewarding.

Step 1: Development of Contracting Strategy

Our strategy is derived from decades of successfully negotiating contracts from the physician and payer side. Our experience is from both sides of the equation which gives us unique insight into what the payers are looking for and need out of their physician contracts. The strategy employed for each group will be different but some common elements are: the identification of key payors to contract and/or renegotiate with, evaluation of the physician environment to identify future contracting opportunities and pitfalls, determine current market rates with other payers, identification of group’s core competencies, evaluation of competition and how it helps or hurts our position, and the highlighting of potential cost savings and outcome based strategies to present to insurance company.

Step 2: Evaluation of current managed care contracts and fee schedule

This is a critical part of the process as it provides us with the insight needed to develop a succinct strategy for renegotiation. We require numerous reports during this phase of renegotiation and to enable use to generate an excel spreadsheet that analyzes each contract weighted by the most frequent CPT codes as a percentage of annual revenue. We then compare the payer’s fee schedule to current year Medicare and set our goals as to what we expect as a result of our negotiations.

Step 3. Contract Renegotiation and Consulting

We assess each contract and determine if it meets the contracting requirements of client. We also ensure that the rate they claimed to give is actually what is present in the contract. Once the renegotiation process is nearing completion we will recommend a percentage of Medicare that should be billed out. This is usually between 150%-200% depending on insurance rates. Some contracts will pay a percentage of billed charges (although this is rare) so it is important to have your charges at an adequate level to capture all potential revenue.

Timeframe and Costs

The timeframe for the completion varies by area and the cooperation of both the insurance companies and respective client. Typically, clients can expect anywhere from ninety days to six months. Constant dialogue is needed between client and PPS in order for the contract negotiations to be successful.

Exactly What We Needed

We’ve been working with this team since 2017 and I can’t do anything but express my gratitude for their service and expertise.  We have grown by over 15 providers in the past couple of years and wouldn’t have been able to do it without them.  Our revenue depends on an efficient credentialing process and we haven’t been disappointed in the slightest.  

Tyler Pace | CEO & Arizona State Senator / Century Care Inc & Triton Medical Group

We Let Our Clients Speak For Us

We can brag about ourselves all day long but does it really matter if our clients don’t do the same.